---
title: "Order processing automation | Roundly"
description: "Orders from e-mails, PDFs and spreadsheets extracted, validated against price lists and stock, and entered into the ERP automatically."
url: https://roundly-consulting.com/use-cases/operations/order-processing-automation
language: en
---

Category: Operations & logistics Use case: Order intake automation For: Wholesale, manufacturing & distribution

# Order processing automation

Orders arriving as e-mails, PDFs and spreadsheets are extracted, validated against price lists and stock, and entered into the ERP automatically. Only exceptions reach a human — with the problem already diagnosed.

## What it solves

01

### Manual order retyping

Orders flow into the ERP untouched by hand.

02

### Entry errors

Item codes, quantities and terms validate automatically.

03

### Backlog at peak

Order volume scales without scaling the back office.

## How it works

1. 01

    ### Capture

    Orders arrive by e-mail, PDF or spreadsheet and are parsed regardless of format.

2. 02

    ### Validate

    Items, quantities, price-list terms and stock are checked automatically.

3. 03

    ### Enter

    Clean orders go into the ERP; confirmations go back to the customer.

4. 04

    ### Escalate

    Mismatches queue for a human with the issue diagnosed.

## Before & after

### Without it

- Every order retyped into the ERP
- Typos discovered at the warehouse
- Peak season means overtime or backlog
- Customers wait a day for confirmation

### With it

- Orders in the ERP minutes after arrival
- Validation against price lists and stock
- Peaks absorbed without extra headcount
- Confirmations back to customers automatically

## Your process could be next.

Tell us what eats your team's time — we'll show you what an AI prototype could do about it.

[Talk to us](https://roundly-consulting.com/contact.md) [Explore the Cosmos platform](https://roundly-consulting.com/cosmos.md)