---
title: "Candidate communication & scheduling agent | Roundly"
description: "Candidate questions answered, interviews scheduled across calendars, prep and reminders sent — logistics automated, decisions stay human."
url: https://roundly-consulting.com/use-cases/hr/candidate-scheduling-agent
language: en
---

Category: HR & recruiting Use case: Interview coordination For: Recruiting teams

# Candidate communication & scheduling agent

Candidates stay informed at every step: the agent answers their questions, finds interview slots across calendars, sends prep material and reminders, and chases interviewer feedback afterwards. Selection decisions stay entirely with people — the agent only handles logistics.

## What it solves

01

### Scheduling ping-pong

Slots are found across calendars in one pass.

02

### Candidates ghosted by accident

Every applicant hears back at every stage.

03

### Feedback chased for days

Interviewers get nudged until the form is in.

## How it works

1. 01

    ### Inform

    Candidates get status updates and answers at every stage.

2. 02

    ### Schedule

    Free slots across interviewer calendars are found and offered.

3. 03

    ### Prepare

    Prep material and reminders go out before each interview.

4. 04

    ### Follow up

    Interviewer feedback is collected and chased automatically.

## Before & after

### Without it

- Five e-mails to schedule one interview
- Candidates left in silence for weeks
- Interviewers double-booked or unprepared
- Feedback arrives after the candidate accepted elsewhere

### With it

- Interviews scheduled in one exchange
- Every candidate informed at every step
- Prep and reminders out automatically
- Feedback in while the interview is fresh

## Your process could be next.

Tell us what eats your team's time — we'll show you what an AI prototype could do about it.

[Talk to us](https://roundly-consulting.com/contact.md) [Explore the Cosmos platform](https://roundly-consulting.com/cosmos.md)